Building Committee
General Contractor: Roberts Construction Associates, Inc.
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NEXT MEETING(S):
DISBANDED
Tuesday, 30-January-2007 - 4:00pm - (Initial Building Walkthrough)
Tuesday, 23-January-2007 - 5:30pm - (Full Building Committee)
Monday, January 8, 2007 - 6:00pm (Full Building Committee)
Tuesday, December 12, 2006 - 7:30pm (Full Building Committee)
Tuesday, November 28, 2006 - 7:30pm (Full Building Committee)
Monday, November 13, 2006 - 7:30pm (Full Building Committee)
Monday, October 30, 2006 - 7:30pm (Full Building Committee)
Tuesday, October 17, 2006 - 7:30pm (Full Building Committee)
Tuesday, October 3, 2006 - 7:30pm (Full Building Committee)
Tuesday, September 26, 2006 - 7:30pm (Full Building Committee - Budget Considerations)
Tuesday, September 19, 2006 - 5:00pm (Full Building Committee - Sanctuary Finishes)
Tuesday, September 12, 2006 - 7:30pm (Full Building Committee)
August 22, 2006 - 7:30pm - Committee Meeting with Roberts Construction
We are currently ON BUDGET. The only additional/unexpected costs were the charges from the Town of Windsor.
We are currently about 1.5 weeks behind schedule due primarily to weather. Again, we have a very aggressive schedule to complete this project. Dennis L. feels confident we will make-up that time.
Design for Cross on eastern exterior wall has come in... beautiful!
We will have Nonn's Flooring assist with carpet selection, however will still bid-out before final selection.
Kitchen: further discussion as to tasks to be handled by members of congregation. Also, Stainless Steel will be coming in about 3 1/2 weeks so coordination needs to be set. Agreed to allow plumbing contractors complete work to point of making connections. We will then take over with our sweat equity.
Need to make arrangements for seeding perimeter this fall (mandated for erosion and ground control). Will check with Windsor Lawns (current property service) to see if they will undertake project.
A/V Systems: Still hoping to proceed with 2 screens however there is concern based on size of walls. Agreed that once walls and roof in place, we will meet with Peak Systems and do a walk-around the chancel before final decisions are made. Targeting 9/15 for this to happen.
Discussion on door hardware/locks. 5-6 week lead-time for installation is needed.
Discussion on phones and security. Paul Anderson is advising committee on phone needs and computer networking as that is his area of expertise.
Interiors and Kitchen committees continue to meet regularly and will be reporting to full committee when preliminary selections are complete.
CONSTRUCTION EVENTS:
9/06/2006 - Roof up and plywood walls are going up fast. Basement roughed in.
8/16/2006 - Precast laid and walls going up fast!
7/08/2006 - Foundation pretty much completed
6/10/2006 - Footings poured and foundation walls started - Kitchen walls removed for remodel
5/22/2006 - Digging resumes and started a hole to the north
5/10-19/2006 ... and the rains came...
5/08/2006 - Heavy Equipment showed up and digging began on the east side!
UPCOMING EVENTS:
9/12/2006 - Next Full Building Committee Meeting
Activity Timeline
(click a date to expand the meeting information)
August 1, 2006 - 7:30pm - Committee Meeting with Roberts Construction
July 11, 2006 - 7:30pm - Committee Meeting with Roberts Construction
We are currently about 1.5 weeks behind schedule. Roberts hopes to make up that time by increasing staff in shifts during the rough carpentry phase. Thus far, there have been no problems with deliveries.
Letter of Intent to Peak Systems reviewed before mailing.
Roberts will complete Environmental Impact form required by the bank.
Basement remodel moving along quickly. Committee will need to make some decisions on phone, high speed, and sound systems for the lower level soon.
Estimate for Kitchen remodel now in. Will be reviewed by Kitchen committee.
Will be going with hollow metal doors over wood because of $8000 price difference (primarily due to installation costs).
Decided to continue with roughing-in for water coolers.
Dennis L. found that the Water Heater appears to be original installed in 1966 so we need a new one. Decided to go with gas w/recirculating booster for efficiency purposes.
Water Softener is leased thru Culligan and they are responsible for relocation.
Decided to stay with the HVAC economizers which bring in fresh air from outside to equalize interior temperatures. Most effective in Spring/Fall and cuts down on A/C usage. Costs more up-front but is more economical and energy-efficient over the long term.
Review revised electrical and mechanical plans for accuracy.
Reviewed and walked-thru first pay request as the church is paying the first 20% of the bills before the building loan kicks in.
Reviewed booklets from the Plumbing Place regarding fixtures as we need to decide what sinks etc we want. Roberts has recommended integrated sinks vs drop-ins. Will be reviewed.
Reviewed samples of tile and carpet.
Decided to go with Black shingles for roof.
Additional discussion on Kitchen remodel, specifically related to outlets on the end of the island cabinetry.
June 20, 2006 - 7:30pm - Committee Meeting with Roberts Construction
Met with Interior Decorator, Dani Frank, who was recommended by Roberts Construction to get
input and ideas on interior design.
All PERMITS are now in place.
We are currently ON BUDGET with no new developments.
Decided to go with local contractor for elevator.
$70,000 approved for Architectural Fee.
Decided to go with black shingles.
Snag in brick order. One we had picked does not come in "solid". Dennis L. did find another
brick that was even closer to our existing and will inquire as to availability with manufacturer.
Steel in currently in-production with the pre-cast concrete to follow shortly.
Half wall of foundation was poured today.
Noted that interior color choices need to be decided by Labor Day.
Current plan is to complete the new sanctuary before beginning to remodel the present into the future narthex.
There would be a temporary, permanent wall separating the sanctuary from the new narthex.
MEP (Mechanical-Electrical-Plumbing) components have been working on their final drawings for the state inspection.
Peak Systems need a Letter of Intent to begin work. Dennis L. will forward to BC mail list.
Water Heater discussion. Impression of Roberts was that it was 8-years old. BC thought at least 15-20. Dennis will revisit so we can decide if we need new one.
Discussion regarding Kitchen Remodel. We were waiting for figures from Greg C (off project now) and never received. Dennis will try to get them for us. Need to get final kitchen plans completed.
We were assessed a $2000 Public Safety Impact Fee by the Town of Windsor in order to get permit. Dennis L. never heard of this before. Will try to get more info.
May 25, 2006 - 6:30pm - Committee Meeting with Roberts Construction/Sound Technicians
Builder was ready to pour footings today, but because of the 1.3 inches of rain last night
and more during the day, that has been put off until next week.
All APPROVALS have been met to this point.
We are currently ON BUDGET with no new developments.
Further discussion on Elevator - Similar one to our need in Parking Ramp #76 - University Bay.
Met with Sound Technician for Sanctuary to discuss proposals for the Audio/Visual equipment.
May 2, 2006 - 7:00pm - Committee Meeting with Roberts Construction
Building Loan of $1.76M has been approved with DMB Bank with the church being responsible
for the first 2 payments of $220,000 each.
Construction is slated to start any day now as soon as the heavy equipment can get here.
Discussion: Brick for siding - All or partial? Due to cost constraints, was decided to not
do a full brick facade but brick out some corners for visual effect. Working with Roberts
as to final design of NE corner due to siding changes. Possible reconfiguration of windows.
Also reviewed interior woodwork and have decided to go with Oak.
Decided that the current altar Cross and Pulpit would probably work in the adjoining room
to the new sanctuary.
Next meeting on the 25th will be full committee for the first half and will break into
sub-committees for the 2nd half. There will also be 2 sound consultants in attendance to
give proposals for the new sanctuary.
April 20, 2006 - 7:00pm - Committee Meeting with Roberts Construction
Met with Roberts Construction. Total project budget in January 2006 was $2,164,500.00
and after bidding in April 2006 is $2,191,000.00 or an increase of $26,500.
So the cost has gone up some, but not a major amount.
Most of the night was discussing the difference in the price and going over the
bid results, looking at the dollar estimate of each subcontractor and to make
sure everyone was comfortable with the firm to be sub-contracted.
There was discussion on allowance-included, cost-reduction options,
add-alternates (brick in lieu of siding, acoustical wood ceiling in sanctuary, etc)
and items not included in the bids.
"Interior" sub-committee is arranging to meet soon (Matt, Jackie, Chuck, Bryan & Julia).
"Kitchen" sub-committee (Don, Nancy, Mary & Dennis) are meeting May 2nd @ 7p.m.
March 20, 2006 - 7:00pm - Committee Meeting with Roberts Construction
Met with Roberts Construction (Robin Roberts-President & Greg Cashman-Architect) to
review revised detailed design documents.
This meeting was primarily to review the changes made from the last meeting and view the updated documents
for the exteriors and tweak some internal configurations.
There was also discussion as to forming sub-committees for Kitchen and Interior Design. These will be
formed shortly.
Plans will be going out to bid in a week or so and we should have some firm numbers in hand by the middle
of April and are tentatively scheduling a Groundbreaking Ceremony for Sunday, April 30th with construction
to begin on May 1.
March 7, 2006 - 7:00pm - Committee Meeting with Roberts Construction
Met with Roberts Construction (Robin Roberts-President & Greg Cashman-Architect) to
review newly revised detailed design documents.
Another 3 hour discussion which mainly revolved around storm water management and the proposed Courtyard.
It was brought to light that the only sewer access is at the SW corner of the lot which would require
piping water from the Courtyard across the front of the church to the sewer access. That, along with
potential liability issues, fencing of the Courtyard and cost factors (estimated at about $50,000), the
committee decided that the Courtyard was an expense that could not be justified in the
current plan and has requested the architect remove it. This resulted in the removal of the NE door to the
Courtyard which actually opens up storage space for the Childcare and classroom to the south of the hallway.
There was also discussion as to Sanctuary materials as Roberts met with a Sound Engineer who made recommendations
for ceiling material and sound-reflection designs. Lighting was also discussed.
Lastly, the architect has made exterior elevation designs based on the building footprint and a lot of
discussion centered around the aesthetic tie-in with the current church building and the use of brick on
the addition. Greg will be finishing the exterior designs by next week so we can have some good visuals
for the congregational meeting on the 19th.
March 2, 2006 - Windsor Town Board Zoning - Approved
February 28, 2006 - Dane County Plan Commission Zoning - Approved pending Town of Windsor Approval
February 27, 2006 - 7:00pm - Committee Meeting
Met to discuss financing options. A general application thru Johnson Bank for Mortgage
revealed a willingness to lend approximately $1.7-$1.8M. This brings to light issues of
paying for the project. Discussion items included asking for additional pledges and/or
pleas for "up-front" dollars to offset mortgage principal and using some of the current
funds the church possesses to assist in paying early construction costs.
An announcement will be placed in this Sundays bulletin and a request for a
Special Meeting of the Congregation has been placed before the Council.
February 20, 2006 - 7:00pm - Meeting with Roberts Construction
Met with Roberts Construction (Robin Roberts-President & Greg Cashman-Architect) to
review revised detailed design documents.
This 3 hour meeting was very productive in that more details were discussed as to
potential flooring, walls and ceiling materials.
AGENDA ITEMS:
Tues 2/28/2006 - Zoning issue in front of Dane County Plan Commission.
Thu 3/2/2006 - Zoning issue in front of Windsor Town Board.
Thu 3/16/2006 - Zoning issue in front of Dane County Zoning Board. (tentative)
February 7, 2006 - 7:00pm - Meeting with Roberts Construction
Met with Roberts Construction (Robin Roberts-President & Greg Cashman-Architect) to review detailed
design documents based on the Concept Plan accepted at the Congregational Meeting.
The 3 hour meeting was very fruitful in that the footprint of the design did not change
but many details related to walls, bathrooms, office space, child-care and other items were
discussed and modified based on comments from the Congregational Meeting,
Architect input and member discussion.
Greg will make the modifications to the design for review at the next meeting.
Timeline was also discussed.
We are still waiting on final governmental approval for the replatting/rezoning
of the church parcel but it appears, at this point, there are no obstacles to the process.
Assuming full approval, it looks like we will break ground right around Easter (mid-April).
January 22, 2006 - 11:45am - Congregational Meeting
The Congregation voted to accept the Building Committee's
recommendation of the Concept Plan "H" (revised). Roberts Construction will now move
forward with formal design plans and blueprints and begin the bidding process.
The Congregation also voted to allow the Building Committee to pursue a mortgage.
The Committee will meet next on 2/07 to discuss our timelines with Roberts, now that the design
and mortgage have been approved, with emphasis on zoning matters, the bidding process and
when we can.... BREAK GROUND!
January 21, 2006 - Front elevation *very* preliminary design posted.
January 20, 2006 - The revised document for updates to the "Concept H" plan has been received
and posted.
January 16, 2006 - 7:00pm - Committee Meeting
Discussed feedback postings from congregation. Revised design to "square-out" northwest corner of
addition and have sent that back to Roberts for a revised design document. This should add 3-4 additional
rooms with at least 1 being designated "Adult Education". Also changed some of the room "designations"
but did not change physical qualities of design for those changes (for example, a lower-level room has
now been labeled for the Food Pantry).
Discussed potential cost savings by having members of the congregation
doing some of the "remodel" work that would not affect the construction efforts.
We will have Roberts provide us with a revised design document and have requested that they do an exterior
sketch of the new addition. That may or may not be available for the Annual Business Meeting. Have also
requested an image of the "pew chairs" that are part of the plan.
January 3, 2006 - 7:00pm - Meeting with Roberts Construction
Discussed revised plans with Roberts Construction. The revised drawings were very well received
as they were providing us with the space needs we requested and getting close to an acceptable dollar figure.
We did make some minor changes from which Roberts will revise their drawings to have available by Sunday, January
8th for initial congregational viewing.
December 24, 2005 - Full text of the announcement from the Building Committee as read to the Congregation.
Merry Christmas,
On behalf of this church's Building Committee I've (Jackie Otto Zander) been asked to
take this opportunity to update you on our remodel/expansion project.
To our guests and visitors, I would ask for your indulgence for a few moments
and prayers for our future us as we take on this labor and legacy of love.
Members of our church family who represent you on the Building Committee are:
Dick Darnill, Bryan Herlache, Julia Herwig, Don Kilen,
Matt Larson, Dennis Moldenhauer, Chuck Palm, Mary Rockhill and myself, Jackie Otto Zander.
Moderators, outgoing and incoming, Nancy Miller and Tom Wilson, as well as
our pastor, David McDonald also attend meetings and give valuable input.
I need to tell you, what a privilege it is to be a part of this committee,
with each member bringing a different facet of knowledge and insight to
the discussions and decisions we make.
We sent out invitations to bid, to several companies and interviewed the three firms
who expressed an interest in being hired. A couple of the firms who
declined, cited our aggressive schedule of wanting to break ground this
spring, thus not fitting into their planned schedules.
After seeing presentations from Roberts, Schutter and Vogel construction companies,
it was easy to see that any one of them would be able to produce,
with integrity, a quality building. Being visionary about how this project
will impact future growth and expansion helped bring our selection
down to two, and then a community resident with a commitment to staying
on budget finalized our decision.
We've used your input collected from the survey boards where you placed dot
stickers on areas of interest and priority, to give Robin Roberts and
his architect, Greg Cashman, a direction for their first drafts.
We have since met to revise and refine those first drawings.
I want to reassure you that Robin is listening to us, offering opinions when
needed but not insisting that we do things his way. They are true professionals
and have presented options that I, personally, could never have thought of,
which allows us to be realistic in our needs, yet encouraging us to
envision multiple options and allowing us to dream of a future.
We have agreed on two different plans that we believe will address our
current needs for space, while being mindful of the anticipated growth
of our community and hopefully our church family. Both include two levels,
an enlarged Narthex, offices and child care nursery on the main floor,
with classrooms and expanded dinning/fellowship on the exposed lower level.
We will have available to you by Sunday, Jan 8th, floor plans/blueprints
along with a projected, itemized budget. We also plan on having question
and answer sessions during the Sunday school hour on the 8th and 15th.
It is our hope that this will give you the information that you've been
looking forward to since we first made the decision to follow God's call
and lead us to expanding our facility, thus enabling us to spread His Good News.
December 19, 2005 - 7:00pm - Meeting with Roberts Construction
Reviewed preliminary design documents from Roberts. They presented some very interesting
ideas and concepts that the committee was very pleased to see. We sent one of the designs back for
revision because of cost considerations and will await the revised design.
December 1, 2005 - 7:00pm - Meeting with Roberts Construction
Discussed preliminary design requirements and documents.
November 27, 2005 - 5:00pm - Committee Meeting
This meeting was called for the purpose of compiling lists of specific needs
and estimates of square footage that we hope to have included in our building in order
to give to Roberts so he can proceed further with the design of our project.
Equipped with a current Sunday School roster reflecting our numbers,
we know that we need either new or redesigned present space for 13 Christian Education classes.
This includes Age 3 (Nursery class NOT child care) Pre-School, Kindergarten,
Grades 1- 7, Confirmation 1/Grade 8, High School discussion group and Adults.
Our largest class is 17 students and 3 teachers, and our smallest is
7 students and 3 teachers with an average of 12 students w/2 teachers.
Other spaces discussed were:
Office space for Senior Pastor, an Assistant Pastor, Secretary/Office Manager,
Christian Education and Ministry of Music (perhaps large enough to accommodate rehearsals)
A workroom/meeting room
A large fellowship gathering room or utilize this in a reconfigured Narthex
Child size unisex restroom adjoining the childcare worship nursery
Main level Woman’s restroom w/ enough room to accommodate a Nursing Mother’s space
A Sunday School craft/supply closet w/ space to store costumes
A workroom for Sunday School teachers (incorporating counters and copy machine area),
which could also be used to store supplies (size equal to a small classroom)
November 21, 2005 - 6:30pm- Initial meeting w/Roberts Construction
Met with Robin Roberts (owner-Roberts Construction) and his lead
architect (Craig) to discuss wants/needs.
Roberts left with the committee questions they needed answered to
proceed and also took with them ideas from the committee.
NOTE: This was a partial committee meeting
as many members were out-of-town for the Thanksgiving Holiday, but we wanted to get the process started
due to our fairly tight timeline.
November 13, 2005 - 11:45am - Contractor Selection Meeting
Unanimous Vote to select Roberts Construction as General Contractor.
November 10, 2005 - 6:00pm - Presentations from 3 prospective General Contractors
Schutter Design Architects
Vogel Brothers
Roberts Construction
November 3, 2005 - 7:00pm - Committee Meeting
Met to compile list of questions to pose to prospective contractors.
Have received confirmations that 3 firms are interested/able to undertake our project.
Most firms that declined our invitation cited full schedules for 2006.
Next meeting: 11/10 - Contractor presentations
September 29, 2005 - 6:30pm - Profile Sub-Committee Meeting
Evaluated the results of the Dream Sessions and "Dot" charts.
Dave will draft a Request for Bids (RFB) from our profile and email to committee for feedback.
Once RFB is approved by committee, will send out to prospective contractors.
Next meeting will be scheduled once contractor responses received (tentative for late Oct/early Nov).
September 25, 2005 - 11:45am - Committee Meeting
Dick Darnill accepted position of Committee Chair.
Bryan Herlache has accepted position of Youth representative.
Resolved to Draft a profile letter to send to prosective contractors.
Agreed on tentative timeline and discussed approaches to selecting contractors.
TENTATIVE TIMELINE (emphasis on "tentative")
October 15: Church Profile complete and ready to mail
November 15: Requested response date to the solicitations/invitations to bid our project
November 30: Presentations completed, narrow our choices to 3/ or select the final company
December 11: Report to congregation on our progress
January Annual Meeting: Confirm designer/contractor
February 15: Final design approved/contracts signed
March 1: Break ground
September 15, 2005 - 7:00pm - Initial Committee Meeting
Jackie Otto Zander elected as Secretary/Scribe.
Pastor Dave will ask Dick Darnill if he would join the committee as Chair.
Jackie will recruit a Youth representative.
Started to formulate a desired timeline for the project.
Building Committee
NEXT MEETING(S):
CONSTRUCTION EVENTS:
